Registration fees will only be refunded if the notice of cancellation is received by the secretariat until 28 February, 2026. The cancellation fee is €50.
Cancellations after 1 February 2026 and no-shows are not eligible for a refund.
A change of attendance is possible until the congress start.
There is no reason (including but not limited to illness) for registration cancellation that makes the above-mentioned deadline for cancellations inapplicable.
Any registration cancellation must be notified in writing to the Organizing Secretariat by e-mail [email protected]
You are allowed to nominate another person to take your registration. Please communicate the change to the secretariat at [email protected], indicating the new person’s name and personal email address. All accepted refunds will be made after the congress.
General
Registration must be accompanied by payment. Otherwise, no access is granted.
Early registration must be accompanied by payment. Otherwise, it will not be processed and the standard registration rates will be applied.
Registrations are for the person acquiring the registration and paying the registration fee. Registrations can be transferred to another person please contact the secretariat at [email protected].
Due to data protection regulations, bulk registrations for institute members are not possible.
Registration for the conference implies the acceptance of the rules of conduct.
Pandemics, hazards, and force majeure
Any person who attends the congress is obliged to follow any official regulations regarding health and hygiene that are valid during the congress runtime. Such regulations are considered official and mandatory if publicly announced by the European Union/Commission, the federal government of Italy, the federal state of Rome, the city of Rome, or Centro Congressi Piazza di Spagna as the hosting venue.
The obligation to follow official health and hygiene regulations is not only applied to COVID-19, but to any other pandemic or epidemic that might occur in the future.
Hazards that make it impossible to run the XXXIV AINI Congress at Centro Congress Piazza di Spagna grant EEM/AINI the right to cancel the event and therefore terminate the paid registrations of attendees. In such cases, attendees will either be offered a virtual attendance or, if no virtual equivalent takes place, the full registration fee is reimbursed. EEM/AINI, however, will not be liable for other costs the attendee might have had (e.g., travel, accommodation).
Insurance
The organizers cannot accept liability for personal accident, loss, or damage to private property, which may be incurred as a result of the participation in the XXXIV AINI Congress. Participants are, therefore, advised to arrange appropriate insurance coverage. This should apply not only to travel but also to cancellation costs.
Disclaimer
By registering, participants acknowledge and consent that during their attendance at the XXXIV AINI Congress their contributions to sessions may be recorded or photographed. This content will be published online. If you do not wish to be recorded or photographed, you are required to formally advise the AINI Secretariat in advance.
